Working on Campus

Working on campus is a great way to earn money and get valuable work experience while building your network on campus. Students often learn about the many support services, student activities and events through their work.

• Undergraduate students working on campus can earn from either work study or department funds.
• Graduate students interested in research or teaching assistantships should refer to the Graduate Studies Office Assistantship Policies and General Graduate Student Employment Information.
• International students interested in on-campus employment should consult with the International Student Services Office.

Eligibility for Work Study Funds

• Students must file the FAFSA by the priority deadline.
• Enrolled at least part-time (6 credits or more).
• Classified by the Registrar’s Office as an undergraduate student.

Types of Work Study Funds

• Federal – awarded to Colorado and out-of-state (non-resident) students with demonstrated financial need based on the FAFSA.
• Colorado-Need – awarded to Colorado residents students only with demonstrated financial need based on the FAFSA.
• Colorado No-Need – awarded to Colorado residents only without regard to financial need.
• Mines – awarded to Colorado residents only without regard to financial need.

Awarding
Filing the FAFSA by the deadline is not a guarantee of being awarded work study funds.  Work study funds are limited and are offered on a first-come, first-served basis.  Students that receive an award must have a contract on file in Human Resources by September 30th.  Awards will be canceled and re-awarded to students on the waitlist after October 1st.  The deadline for spring only awards is March 1st.  Awards will be canceled after that date.

Students may earn up to the total amount of their work study award.  However, total earnings depend on the hours worked, which may not total the work study award amount.

Waitlist
Students interested in being placed on the work study waitlist should contact finaid@mines.edu. Emails must come from the student’s Mines account and include name and Campus-Wide ID Number(CWID).

Hire Documents
Students print their work study contract from Trailhead through the Financial Aid link in the left-hand toolbar.  Work study documents are in the yellow section.  Once printed, the contract is completed with their supervisor.

First-time student employees must fill out new hire paperwork before they can start working.

Getting a Job
Students may not work prior to the first day of classes of the fall term or after the last day of the spring term if their contract uses work study funds.

Work study jobs are not assigned. Students may search for campus opportunities through Diggernet, a job posting site hosted by the Mines Career Center. If a student possesses a special skill or credentials, e.g., lifeguard, they may contact the specific department for employment opportunities. Supervisors will establish an electronic time sheet and explain processing deadlines for timesheet submission.

Students at Mines who elect to work on campus typically work 10 hours or less per week. Because campus employers are aware that the course of study is rigorous, and academics is a student’s first priority, work hours are typically flexible.

Getting Paid
Students are paid on the 15th and the last working day of each month. Hours worked must be submitted through Web-Time Entry via Trailhead Self-Service no later than the day following a paydate to be processed in time for the next paydate.

You must complete and submit paperwork to Controller’s/Payroll Office so we know who you are and where you’re working before your information can be added to payroll.

Forms and Pay Grades

• Human Resource New Hire Information
• Additional Payroll Information
• Recommended Pay Grades